Consumer Information

In order to help consumers make well-informed decisions about postsecondary education, Federal regulations require higher education institutions to disclose certain information. Below is a list of disclosures provided by Eastern WV Community and Technical College pursuant to these regulations. 

Notice of Availability of Institutional and Financial Aid Information 

Available at  https://www.easternwv.edu/financial-aid.  Types of financial assistance available at Eastern WV Community and Technical College can be found at https://www.easternwv.edu/financial-aid#types

Contact Information for Assistance in Obtaining Institutional or Financial Aid Information: 

Eastern WV CTC 

316 Eastern Drive 

Moorefield, WV 26836 

Debra Nelson at 304-434-8000 or email: finaid@easternwv.edu 

Lacey Koontz at 304-434-8000 or email: lacey.koontz@easternwv.edu 

John Galatic at 304-434-8000 or email: john.galatic@easternwv.edu 

General Institutional Information 

Admission/Readmission 

Information about admission and readmission can be found online at  https://www.easternwv.edu/get-started/apply-now and in the College Catalog on pages 12-26 available at https://www.easternwv.edu/documents/academics/catalog-2020-2021

Credit Hours 

The unit by which Eastern measures its coursework is called a credit hour. The College assigns one credit hour to a class that meets the equivalent of one class-hour per week during the semester. Courses offered during a term are assigned a credit value related to the number of class- hours involved in the course, typically from one to four credits. Some courses require time for laboratory work in addition to the time required for lecture. In general, laboratory sessions meet for two contact hours each week of the term for each credit hour awarded. Students should expect to spend at least two or more hours per week in out-of-class course work for each credit hour. 

https://www.easternwv.edu/documents/academics/catalog-2020-2021 started on page 28. 

Academic Programs 

Information about our academic programs, including online programs, can be found on our website at https://www.easternwv.edu/get-started/our-programs  and in the college catalog on pages 48-108 https://www.easternwv.edu/documents/academics/catalog-2020-2021

SARA (Out-of-State Online Students) 

Eastern WV Community and Technical College (EWVCTC) is a member of the State Authorization Reciprocal Agreement (https://nc-sara.org/directory) (SARA) and can deliver distance education to students in any SARA member state but may not be authorized to deliver education, or educational components, in some non-member states. 

For more information, visit Eastern’s website at:  https://www.easternwv.edu/sites/default/files/documents/Out-of-State-Complaint-Resolution.pdf

Distance (Online) Education 

Information about our online courses can be found at https://www.easternwv.edu/academics/distance-learning and in the student handbook on pages 17-20 https://www.easternwv.edu/documents/current-students/student-handbook-2020-2021

Transfer of Credit Policies and Articulation Agreements 

Information for transfer students is available on our website at https://www.easternwv.edu/get-started/transferring-college-credits and in the college catalog on page 13 at https://www.easternwv.edu/documents/academics/catalog-2020-2021

Educational Program, Instructional Facilities, and Faculty 

Information on the College’s various educational programs, instructional facilities and faculty may be found in the most recent undergraduate catalog available at  https://www.easternwv.edu/documents/academics/catalog-2020-2021

Facilities and Services for Students with Disabilities 

Descriptions of services available for students with disabilities are available on the web site https://www.easternwv.edu/student-services/disability-services

Accreditation, Approval, and Licensure of Institution and Programs 

Accreditation information is available at https://www.easternwv.edu/about-eastern/accreditation

Withdrawals 

Information about how to withdraw from a course or from the college can be obtained from the Learner Support Services Department.  Information about withdrawals may be found in the college catalog https://www.easternwv.edu/documents/academics/catalog-2020-2021 on page 17. 

Privacy of Student Records − Family Educational Rights and Privacy Act (FERPA) 

The Family Educational Rights and Privacy Act (FERPA) allows present and future students to have access to their individual educational records, provides basic protections of privacy of their records, and allows them to request that certain “directory information” be kept confidential. Additional information regarding the rights afforded to students by FERPA is available at https://www.easternwv.edu/faculty-and-staff/policies-and-regulations/equal-opportunity-policy

Title IX 

The U.S. Department of Education's Office for Civil Rights (OCR) enforces, among other statutes, Title IX of the Education Amendments of 1972. Title IX protects individuals from discrimination based on sex in education programs or activities that receive Federal financial assistance. On May 6th, the Department of Education issued its Final Rule changing the Title IX obligations of all schools and the new rule is to come into effect on August 14th, 2020. You can view the full final rule at: https://www.federalregister.gov/documents/2020/05/19/2020-10512/nondiscrimination-on-the-basis-of-sex-in-education-programs-or-activities-receiving-federal 

There is a webinar available on the final rule as well. Please visit https://www.youtube.com/watch?v=TdfT5R8ibm4&feature=youtu.be – This webinar can be used for professional development purposes. 

You may view the above information at: https://www.easternwv.edu/faculty-and-staff/human-resources.  If you have any questions, contact Curtis Hakala, Title IX Coordinator, by calling Extension 9238 or emailing curtis.hakala@easternwv.edu

Complaint Process 

Information regarding the Comment/Complaint Process may be located at https://www.easternwv.edu/about-eastern/contact-eastern

Student Diversity 

Information relating to the diversity of Eastern WV Community and Technical College’s students is available at https://nces.ed.gov/collegenavigator/?s=WVandzc=26836andzd=0andof=3andid=438708 

under the Enrollment section. 

College Data 

Completion and graduation rates information is available http://www.easternwv.edu/about-eastern/student-success-statistics 

Additional data about Eastern WV Community and Technical College is available from the National Center for Education Statistics at the College Navigator Website at https://nces.ed.gov/collegenavigator/?s=WVandzc=26836andzd=0andof=3andid=438708 or WVCTCS/WVHEPC site: http://www.wvhepc.edu/resources/data-and-publication-center/

West Virginia Higher Education Explorer 

As part of an effort to streamline and modernize the state’s higher education accountability system, the West Virginia Legislature passed a bill in 2019 that allowed for the creation of Explorer – a new interactive online data portal that is now available on the Higher Education Policy Commission’s website (wvhepc.edu). Explorer makes data on key enrollment, student success and degree production metrics more easily accessed by the public. Additional dashboards provide local data on factors such as the college-going rate, progress toward reaching the state’s educational attainment goal, and the percentage of students who complete the Free Application for Federal Student Aid. Explorer also includes interactive reports from the state’s P-20 data system on the pathways students followed from their 10th grade year of high school through higher education, as well as the wages graduates earned after college. The P-20 data system is the result of an ongoing collaboration between the West Virginia Department of Education, HEPC, West Virgina Community and Technical College System (CTCS), and Workforce West Virginia. The annual reported card may be viewed at http://www.wvhepc.edu/resources/data-and-publication-center/

Cost of Attendance 

Tuition and fees information is available at https://www.easternwv.edu/get-started/tuition-fees and information about estimated cost of attendance is available at https://www.easternwv.edu/sites/default/files/documents/Financial%20Aid/2020-2021%20Forms/Cost%20of%20Attendance%202021.pdf

Net Price Calculator 

Eastern WV Community and Technical College provides a calculator web page to assist students with determining costs of attendance and financial aid eligibility. A link to the calculator is available on the Financial Aid Office web page at https://www.easternwv.edu/financial-aid/net-price-calculator

Refund Policy and Return of Federal Financial Aid 

Refund policy information is available at https://www.easternwv.edu/sites/default/files/documents/BoG/Policies/BP7-2_rev_032906.pdf.  

Return of Title IV Federal Financial aid information is available at https://www.easternwv.edu/sites/default/files/documents/Federal-Return-of-Title-IV-Funds-Policy.pdf

Textbook Information 

Textbook information is available through the Eastern WV Community and Technical College Bookstore at https://www.easternwv.edu/current-students/bookstore

Copyright Infringement − Policies and Sanctions 

Eastern WV Community and Technical College complies with U.S. copyright law, which prohibits unauthorized duplication and use of copyrighted materials, including written, audio-visual, and computer software materials. Eastern WV has two policies that deals with copyright infringement.  They include the computer use policy below and the academic integrity policy located at: https://www.easternwv.edu/sites/default/files/documents/BoG/Policies/BP3-20-intellpropfairuse-082003.pdf 

Computer Use and File Sharing 

Specific information related to computer use and file sharing is available in the Computer Use and Abuse Policy, PDF available at https://www.easternwv.edu/sites/default/files/documents/BoG/Policies/BP-6-5-Appropriate-Computer-Usage_signed.pdf 

Information Security 

Eastern WV Community and Technical College maintains an information/banner security policy available at https://www.easternwv.edu/sites/default/files/documents/BoG/Policies/BP-6-13-Security-of-Information-Technology_signed.pdf

Student Activities 

Eastern WV Community and Technical College maintains a website describing the clubs and organizations available to students. The site is available at https://www.easternwv.edu/current-students/student-organizations-activities.  Additional Information is available to students through the student newsletter.  The newsletter is available at https://www.easternwv.edu/current-students/talon-talk-student-newsletter

Constitution Day  

Eastern WV Community and Technical College participates in educational activities in honor of Constitution Day on September 17th each year. Student activities and event information can be located on our website at https://www.easternwv.edu/current-students/student-organizations-activities

Voter Registration 

Eastern WV Community and Technical College, as a participant in Federal Title IV Student Aid programs, is required to advise you that voter registration forms for West Virginia are available at the web site of the Secretary of State at https://ovr.sos.wv.gov/Register/Landing. (Select the “Register to Vote” link). In addition to voter registration forms, other information related to voting in West Virginia is available at this web site. 

Student Financial Assistance 

Federal Student Financial Aid Penalties for Drug Law Violations 

A conviction for any offense, during a period of enrollment for which a student was receiving Title IV, HEA Program (federal) funds, under any federal law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan or work-study assistance (HEA Sec. 484(r)(1)); (20 U.S.C. 1091(r)(1)). 

Student Loan Information 

U.S. Department of Education Student Loan Information is available at https://www.ed.gov/

National Student Loan Data System (NSLDS) 

Federal student loan records of students and parents will be submitted to the National Student Loan Data System (NSLDS), and will be accessible by guaranty agencies, lenders, and institutions determined to be authorized users of the data system. Students and parents may view their loan record history by visiting https://studentaid.gov/

Entrance Counseling for Student Loan Borrowers 

Available at https://studentloans.gov/myDirectLoan/index.action

Exit Counseling for Student Loan Borrowers 

Available at https://studentloans.gov/myDirectLoan/index.action

Preferred Lender Lists and Arrangements 

Eastern WV Community and Technical College does not recommend, promote or endorse lenders for private education loans. 

Financial Aid Verification 

Information about the verification process, including the student’s responsibilities can be found on our website at https://www.easternwv.edu/financial-aid#verify.  The form can be found here: https://www.easternwv.edu/sites/default/files/documents/Financial%20Aid/2020-2021%20Forms/2021%20Verification%20Worksheet.pdf

Disbursement 

Eastern WV Community and Technical College’s disbursement information is available at https://www.easternwv.edu/financial-aid#basics 

Satisfactory Academic Progress for Financial Aid Purposes 

Eastern WV Community and Technical College’s satisfactory academic progress standards for financial aid purposes can be found at  https://www.easternwv.edu/sites/default/files/documents/Standards-of-Academic-Progress_FA-Recipients_052316.pdf

Health and Safety 

Campus Security Policies and Crime Statistics 

Crime and Safety reports are available at https://www.easternwv.edu/about-eastern/consumer-information/campus-safety-information

Additional information may also be obtained from the U.S. Department of Education Campus Safety and Security web site at http://ope.ed.gov/security/

Information about closings and emergency alerts are available, when applicable, at https://www.easternwv.edu/current-students/weather-cancellations  

Instructions for receiving email and text alerts are available at https://www.easternwv.edu/current-students/weather-cancellations  and in the student handbook on pages 24 https://www.easternwv.edu/sites/default/files/documents/2020-2021-Student-Handbook.pdf . 

Drug and Alcohol Abuse Information 

It is the policy of Eastern WV Community and Technical College to comply with the Drug-Free Schools and Communities (Campuses) Act of 1989 and Federal Anti-Drug Abuse Act of 1988. Information is available at following links: 

https://www.easternwv.edu/sites/default/files/documents/BoG/Policies/BP%206.3%20Alcoholic%20Beverages%20on%20Campus.pdf 

https://www.easternwv.edu/sites/default/files/documents/BoG/Policies/BP%206.14%20Alcohol,%20Tobacco%20and%20Other%20Drugs.pdf 

Eastern WV Community and Technical College provides currently enrolled students with short-term counseling and referral services while enrolled at the college.  More information about our counseling services are available at https://www.easternwv.edu/student-services/community-resources

Students who wish to receive a paper copy of the information listed or who need to discuss this information may contact Monica Wilson, Dean of Student Access and Success at 304-434-8000 ext. 9235