Student Complaints

Complaint Process Notice

Eastern WV Community and Technical College (EWVCTC) takes very seriously complaints and concerns regarding the institution.  Most complaints can be resolved at the college level. Board Policy 4.6 outlines the college's procedures regarding complaints.

You may file your complaint through the use of an electronic form or by initiating the process by first contacting your advisor. You may also contact the Dean of Student Access and Success if your complaint involves student interaction.

Student Complaint Form

For complaints regarding grades, follow the College Grade Appeal process found in the student handbook or on the college website.

If your complaint regarding EWVCTC has not been resolved at the college level, you may present your complaint as follows.

Additional instructions for distance education students

NC-SARA official logo

Eastern West Virginia Community and Technical College has been approved to participate in the National Council for State Authorization Reciprocity Agreements. The National Council for State Authorization Reciprocity Agreements (NC-SARA) welcomed Eastern’s participation effective October 4, 2019. For additional information regarding SARA, please visit NC-SARA.

SARA is a voluntary agreement among member states, districts and territories that establishes national standards for distance education courses. The initiative is intended to provide additional assistance to students who take online courses offered by postsecondary institutions based in other states.

SARA Student Complaint Process

The student must exhaust all internal complaint procedures at Eastern prior to making an appeal, pursuant to the State Authorization Reciprocity Agreements Policy and Operations Manual Section 4.5(c), “If a person bringing a Complaint is not satisfied with the outcome of the institutional process for handling Complaints, the Complaint (except for Complaints about grades or student conduct violations) may be appealed, within two years of the incident about which the Complaint is made, to the SARA portal entity in the home state of the institution against which the Complaint has been lodged. That Portal Entity shall notify the SARA Portal Entity for the State in which the student is located of receipt of that appealed Complaint.”

The SARA portal entity in the state of West Virginia is the West Virginia Higher Education Policy Commission.

If distance education students* are unable to resolve their complaint after using Eastern’s internal complaint procedures, they may appeal to the West Virginia Higher Education Policy Commission using this form: http://www.wvhepc.edu/wp-content/uploads/2019/07/Student-Complaint-Process.pdf

*Note: for distance education students residing in California and the U.S. territories of American Somoa, Federated States of Micronesia, Guam, Marshall Islands, Northern Mariana Islands, or Palau, you are not in a member state of NC-SARA. You may file a complaint in the state where you are residing. Please contact the following offices to pursue an appeal: